Special Quality Data (SQD)
Purpose
Although the data collection in PDREP-AIS is extensive, there are situations when there is data that does not fit into the normal quality elements. The Special Quality Data provides a method of collecting this type of data. Special quality data types include: surveys of subcontractors performed by prime contractors, supplier process surveillance, contractor visits/interface meetings, corrective actions, product obsolescence survey, suspected cases of fraud or malpractice, etc.
Through the normal course of business, various government representatives collect information regarding a supplier that should be documented and available to others for future reference. This may be for background information prior to a survey or a consideration for award. When information is collected, it is stored in the PDREP-AIS database. Special Quality Data encompasses a wide variety of information, available to others for review.
Report Retrieval
To retrieve or review Special Quality Data, the user selects “Special Quality Data” under the heading “DATA ENTRY” of the PDREP-AIS main menu. The user can then select the type report, by either “Reporting Activity” or “Serial Number”. If no specific criteria is entered, the users reporting activity (DODAAC) will be the default entry. The report will be generated when the user selects “Search”. It is also possible to create an individualized report by creating an “Ad Hoc Report” which allows the user to further define parameters for the search.
Creating Special Quality Data
To create Special Quality Data, the user selects “Special Quality Data” under the heading “DATA ENTRY” of the PDREP-AIS main menu. From that point the user will select “Add Record”. From the “Special QualityData – Add/Edit” screen, the user enters pertinent information such as CAGE code, Issue Date, Narrative, and FSC. The user may add the record by selecting the “Save” button.