Material Inspection Record (MIR)
A Material Inspection Record (MIR) is used to document the results of technical receipt inspections performed upon the receipt of material. Technical receipt inspections are the performance of any test or inspection or conformity assessment as described in 15 CFR 287 – in essence, any check beyond a visual confirmation that the material appears to be what was ordered and/or a count of received items, is to be recorded on a MIR.
MIR’s are required for every technical receipt inspection performed by Department of the Navy personnel on contractor procured or federal supply system material, and reporting is required whether the material passes or fails the inspection. Cohesively reporting both inspection passes and failure allows for the MIR dataset to support holistic review of the supply chain, as results in either direction are important evidence of a supplier’s capability and performance.
Any non-conformance with contract or specification requirements noted during an inspection must be recorded as a reject on the MIR on the appropriate inspection attribute. Subsequent reconciliation of a non-conformance via waver, rework, or acceptance-as-is does not and should not preclude the submission of a MIR noting these non-conformances. Non-conforming material returned to a contractor for rework or replacement, which is subsequently returned to the receipt inspection activity, is considered a new lot of material and a new MIR must be created to record any subsequent technical inspection. Non-conforming material reworked locally does not require a new MIR; however, the MIR must include the inspection results prior to local rework, even if the material is deemed acceptable for use.
MIR’s identifying any non-conformance regardless of suspected source of the non-conformance must have all non-conformances reported on a Product Quality Deficiency Report (PQDR) to ensure that all required supply chain actions are engaged to assist in recurrence prevention, addressing of current stock in the supply system, and to hold suppliers accountable for reconsideration.
In support of DFARS 213.106 and DODI 5000.79, collected MIR data is forwarded to the DOD’s Supplier Performance Risk System (SPRS) and used as part of the DOD’s Supplier & Product Performance Information risk analysis criteria. For more information about SPRS, go to https://www.sprs.csd.disa.mil.
For more information on MIRs, refer to: